Scope of application
You are now connected to the official web site (“this site”) of the World Federation of Advertisers (“WFA”). WFA maintains this site to enable public visitors (“visitors”) and registered-users to access information about its activities and initiatives.
This privacy policy applies to all visitors and registered users entering this site (“you”), regardless of the physical location of the individual accessing user. By entering this site you are expressly accepting the conditions outlined below. Please note that this privacy policy may be changed and/or amended from time to time and that by re-entering this site you will accept those changed or amended clauses of the privacy policy at the time of re-entry. This privacy policy does not apply to external sites accessible from links offered on this site.
Collection, use and processing of personal data
WFA only collects personal data relating to registered users who voluntarily decided to enter such data and expressly gave their consent thereto. Visitors and registered users are not obliged to enter their personal data on this site. However, access to certain webpages of this site can be restricted to the visitors and registered users who have entered their personal data on this site.
The personal data of the visitors and registered users that WFA collects is:
- Work email address
- Title
- Name and last name
- Job title
- Seniority
- Function
- Mobile phone number
- Work phone number
- Work address
- LinkedIn URL
When logging in to the registered users’ area, thanks to a username and password, registered users will notably be allowed to:
- Access, change and update their personal details previously supplied by them to WFA (name, organisation, title, email, address and phone/fax number);
- Know the personal details of other contacts, from their own organisation only, that WFA interacts with (only name and title);
- Indicate/change which WFA working groups they belong to;
- Register for WFA’s working group meetings/events.
WFA is the data controller responsible for the processing of personal data described in this Privacy Policy. The above personal data will be used by WFA for: administrative management tasks (notably to keep its database up-to-date), for logistical purposes (to contact and communicate with visitors and registered users with respect to the working group meetings/events they have registered for), for servicing registered users and helping to keep registered users informed of its activities, and for its own tracking purposes (notably to analyse who logs in and who downloads/accesses parts of this site and documents).
WFA uses the above personal data that visitors and registered users voluntarily supplied to it only for the above specific processing purposes expressly agreed by them and will in no way process or transfer them beyond the limits of this privacy policy. In exceptional cases, should any further processing be required, WFA will only do so after having been given visitors’ and registered users’ explicit consent to process the data further.
Disclosure to third parties/transfer of personal data abroad
Your personal data might be disclosed with WFA’s contractual partners, who have access to your data in order to provide services to WFA (e.g. its online domain/website hosting supplier, its database software supplier). WFA does not disclose or share any personal data about you collected on this site with other entities (except in some exceptional cases and only with your previous explicit consent), without prejudice to any statutory obligation to do so by law, official or court orders.
Your personal data are not transferred to any non-EU country.
IP addresses and Cookies
IP addresses
When visiting this site, visitors’ and registered users’ IP addresses are automatically collected by WFA for system administration and statistical purposes in order to optimize the user experience of this site.
Depending on the circumstances, collected IP address data may allow conclusions to be drawn about users’ interaction with this site. However, WFA does not combine IP addresses with other information on the users and cannot relate IP addresses with the identity of the user. WFA solely use IP addresses as such and is not able to identify specific users by way of IP addresses.
Your IP address is logged when visiting our site, but our analytic software only uses this information to track how many visitors we have.
“Cookies”
Provided that you have accepted the use of cookies, WFA will use the “cookies” to facilitate the use of this site. Cookies are bits of text that are placed on your computer’s hard drive when you visit certain websites. WFA uses first-party cookies to retain registered users’ passwords so that the log-on process is simpler and hassle-free. The cookies that WFA uses are session/temporary cookies with short-term future expiration dates.
As part of Google Analytics, WFA also uses first-party cookies to monitor traffic to this site. The purpose of these cookies is to understand – at an anonymous, statistical level – who our site visitors are, what brings them to the site and what use they make of it. The longest cookie lifespan of these cookies is 2 years.
In addition, you can learn more about controlling the cookies that may be placed in the following web browsers or applications: Chrome, Firefox, Internet Explorer, Edge and Safari.
WFA does not use 3rd party cookies or non-HTTP Local Shared Objects (LSO) cookies such as Flash or Silverlight.
Confidentiality and security
WFA will store your data safely and, therefore, takes all precautionary measures to protect them against loss, abuse or changes. To try to prevent unauthorized access, maintain data accuracy and ensure the correct use of information, WFA has implemented appropriate physical, electronic and managerial procedures to safeguard and secure the information collected on this site. You can obtain more information concerning the confidentiality and security measures in place by contacting WFA at Membership@wfanet.org.
WFA’s employees or any of WFA’s contractual partners who have access to your data in order to provide services to WFA (e.g. its online domain/website hosting supplier, its database software supplier) are contractually obliged to keep such information in confidence and may not use these data for any other purpose than performing their contractual missions for WFA.
Your rights and ways to contact WFA
Stored data will be deleted by WFA as soon as WFA no longer requires it for the purposes concerned. In any event, your personal data will be stored for a maximum period of 3 years.
Conforming to the GDPR and the Belgian data protection legislation, you have the right to withdraw your consent to the processing of your personal data at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
To the extent required by applicable law, you have the right to: i) have access to your personal data; ii) the right to have inaccurate data corrected or removed, iii) the right to object to the processing of your personal data; (iv) the right to restrict WFA’s use of your personal data; (v) the right to receive your personal data in a usable electronic format and transmit it to a third party (right to “data portability”); and (vi) the right to lodge a complaint with your local data protection authority.
In particular, WFA is committed to working with you to obtain a fair resolution of any complaint or concerns about privacy. If, however, you believe that WFA has not been able to assist with your complaint or concern, you have the right to make a complaint with the competent authority of the EU Member State where you reside or work or where you believe that your rights have been infringed.
In these cases, or if you have any other questions or wishes in connection with your personal data, please contact WFA by sending a letter/fax/e-mail or calling at:
World Federation of Advertisers (WFA)
166 Avenue Louise
1050 Brussels
Belgium
Tel: +32 (0) 2 502 57 40
Fax: +32 (0) 2 502 56 66
Email: info@wfanet.org